Catalogue of the records of the British Biophysical Society, 1960-2014

Bodleian Library, University of Oxford

Catherine Parker
2015



Department of Special Collections
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Table of Contents

Introduction
A   Minutes and related papers 1960-2014
B   Financial papers 1980-2005
C   Correspondence 1981-2007
D   Publications 1980-2005


Records of the British Biophysical Society

1960-2014

Abstract:
Minutes, reports, accounts, correspondence and publications of the British Biophysical Society.

Extent: 1.5 Linear metres, 30 shelfmarks
Language(s) of Material: English

Organizational history

In February 1960 a working party on biophysics and biophysical chemistry, set up by the Faraday Society, confirmed that a new society was needed to cover the field of biophysics. After a number of meetings the working party decided that the society should be called the British Biophysical Society and 'the essence of the new Society would be to bring together chemists, physicists and biologists to a joint study of biological systems'. The first committee meeting took place on 21st February 1962 at Kings College, London, with J.T. Randall as Chairman, John Kendrew as Honorary Secretary and D.D. Eley as Meetings Secretary.

The Society was still thriving in 2015 when its historical records were donated to the Bodleian Library as part of its 55th anniversary celebrations. Further information, along with digitized copies of its minutes, can be found on its website: http://britishbiophysics.org.uk.

Scope and Content

Acquisition

Donated by Anthony Watts for the British Biophysical Society, 20 May 2015.

Preferred Form of Citation

Oxford, Bodleian Library, MS. BBS 1

Corporate name(s) (NCA Rules)

British Biophysical Society

Subject(s)

Biophysics

A   Minutes and related papers 1960-2014

Scope and Content

Includes minutes of Annual General Meetings, committee meetings and reports presented at the same.

Minutes of Annual General Meetings
Date: 1979-2014
Shelfmark: MS. BBS 2/1
Language(s) of Material: English
Extent: 1 folder

Scope and Content

Includes agendas, reports and lists of committee members, 1979-1998. Also a list of chairs, secretaries, treasurers and meeting secretaries, 1960-2013, and a list of honorary members, 1960-2014.

Minute book of committee meetings
Date: 1960-1982
Shelfmark: MS. BBS 1
Language(s) of Material: English
Extent: 1 volume

Scope and Content

This is the first minute book of the Society, containing the minutes and agendas of the Committee, together with lists of new members. It begins with the minutes of the working party which was created to consider the formation of the Society. It comprises typescript signed minutes stapled into a large bound volume.

Restrictions on Use:

This volume is fragile. Please use digital surrogates.


Alternative Form Available:

Digital scans are available on the British Biophysical Society website: http://britishbiophysics.org.uk/


Minutes of committee meetings
Date: 1985-2001
Shelfmark: MS. BBS 2/2
Language(s) of Material: English
Extent: 1 folder

Scope and Content

Contains agendas, minutes and Honorary Secretary’s reports. The Honorary Meetings Secretary's reports, which were presented to committee meetings, are stored separately.

Minutes of committee meetings
Date: 2002-2004
Shelfmark: MS. BBS 2/3
Language(s) of Material: English
Extent: 1 folder

Scope and Content

Comprises minutes, agendas, Honorary Secretary’s reports and Publicity Officer’s reports.

Minutes of committee meetings
Date: 2005-2013
Shelfmark: MS. BBS 11
Language(s) of Material: English
Extent: 1 box

Scope and Content

Includes: agendas, 2005-2007; publicity officer's reports, 2005-2007, and honorary secretary's reports, 2005.

Honorary Meeting Secretary's reports
Date: 1992-2007
Shelfmark: MS. BBS 3/1
Language(s) of Material: English
Extent: 1 folder

Scope and Content

This series is incomplete. These reports were presented at the committee meetings along with the Honorary Secretary’s report, which was much more substantial, and the publicity officer’s report.

Programmes and related papers for scientific meetings
Date: 1960-1998, 2004
Shelfmark: MS. BBS 3/2
Language(s) of Material: English
Extent: 1 folder

Scope and Content

These papers provide supporting information for the Honorary Meeting Secretary's reports. They include lists of scientific meetings, 1961-1981.

Rules of the Society
Date: 1966-1988
Shelfmark: MS. BBS 3/3
Language(s) of Material: English
Extent: 1 folder

Scope and Content

Three sets of rules: one agreed at a Special General Meeting 15 Apr 1966, a later edition dated 1974, and one agreed Dec 1988. See also the first minute book for information on the foundation of the Society.

B   Financial papers 1980-2005

Annual accounts
Date: 1980-2003
Shelfmark: MS. BBS 3/4
Language(s) of Material: English
Extent: 1 folder

Account book
Date: Aug 1985-Feb 2002
Shelfmark: MS. BBS 4
Language(s) of Material: English
Extent: 1 volume

Scope and Content

‘Cathedral analysis book', listing income and expenditure

Bank statements
Date: Jul 1987-Apr 2005
Shelfmark: MS. BBS 5/1
Language(s) of Material: English
Extent: 1 folder

Bank statements, large format
Date: May-Dec 2005
Shelfmark: MS. BBS 5/2
Language(s) of Material: English
Extent: 1 folder

Bulk post credit reports
Date: May 2004-Oct 2005
Shelfmark: MS. BBS 5/3
Language(s) of Material: English
Extent: 1 folder

Scope and Content

These reports provide a detailed listing of amalgamated credits paid into the bank account, which are not itemised on the bank statements.

Cheque book stub
Date: Mar 1994-Apr 1996
Shelfmark: MS. BBS 5/4
Language(s) of Material: English
Extent: 1 item

C   Correspondence 1981-2007

Chair's correspondence
Date: 1981-1989
Shelfmark: MS. BBS 5/5
Language(s) of Material: English
Extent: 1 folder

Scope and Content

The Chair for this period was Pauline Harrison. Includes a brief history of the society and a description of its aims, written by Pauline Harrison, 1981.

Chair's correspondence
Date: 2004
Shelfmark: MS. BBS 6/1
Language(s) of Material: English
Extent: 1 folder

Scope and Content

This file only relates to the British Biophysical Society Young Investigator Award, and contains recommendations sent to the Chairman, Tony Watts.

Honorary Secretary's correspondence
Date: Apr 1991-Jan 1996
Shelfmark: MS. BBS 6/2
Language(s) of Material: English
Extent: 1 folder

Scope and Content

Including manuscript notes of committee meetings, notes on forthcoming scientific meetings and finances (including the names and addresses of members and a list of committee members, n.d.). Keith Fox was the Honorary Secretary, followed by Bill Hunter.

Treasurer's correspondence
Date: Jul 1990-Dec 1992
Shelfmark: MS. BBS 6/3
Language(s) of Material: English
Extent: 1 file

Scope and Content

Comprises expenses of committee members, payments for meetings (room hire etc), and subscriptions paid by the BBS to other organisations. It does not relate to membership subscriptions. D.W.L. Hukins was the Treasurer.

Treasurer's correspondence
Date: Jan 1993-Dec 1995
Shelfmark: MS. BBS 6/4
Language(s) of Material: English
Extent: 1 folder

Scope and Content

Refers to income, expenses of committee members, membership and subscriptions. D.W.L Hukins was the Treasurer until Aug 1994, when he was succeeded by Robin Leatherbarrow.

Treasurer's correspondence
Date: Jan 1996-Dec 1998
Shelfmark: MS. BBS 7/1
Language(s) of Material: English
Extent: 1 folder

Scope and Content

Includes applications for bursaries, payment of bursaries, receipt of subscriptions, new membership applications, resignations of members, claims for and payment of expenses of committee members, payment of meeting costs. Robin Leatherbarrow was the Treasurer.

Treasurer's correspondence
Date: Jan-Dec 1999
Shelfmark: MS. BBS 7/2
Language(s) of Material: English
Extent: 1 folder

Scope and Content

Includes applications for bursaries, payment of bursaries, receipt of subscriptions, new membership applications, resignations of members, claims for and payment of expenses of committee members, and payment of meeting costs. From mid-1999 the treasurer was no longer responsible for membership subscriptions. Tony Wilkinson became the Treasurer in Jan 1999.

Treasurer's correspondence
Date: 2000-2001
Shelfmark: MS. BBS 7/3
Language(s) of Material: English
Extent: 1 folder

Scope and Content

Relates to income and expenditure, such as expenses of committee members, sponsorship of meetings, invoices and bursaries, but not membership subscriptions. The Treasurer was Tony Wilkinson.

Treasurer's correspondence
Date: 2002-2003
Shelfmark: MS. BBS 8/1
Language(s) of Material: English
Extent: 1 folder

Scope and Content

Relates to income and expenditure, particularly expenses of committee members, sponsorship of meetings, invoices and bursaries, but not membership subscriptions. The Treasurer was David Hornby.

Treasurer's correspondence
Date: 2004-2005, 2007
Shelfmark: MS. BBS 8/2
Language(s) of Material: English
Extent: 1 folder

Scope and Content

Relates to income and expenditure, particularly expenses of committee members, sponsorship of meetings, invoices and bursaries but not membership subscriptions. The Treasurer was David Hornby.

Honorary Membership Secretary's correspondence
Date: Jul 1999-Dec 2002
Shelfmark: MS. BBS 9/1
Language(s) of Material: English
Extent: 1 folder

Scope and Content

Comprises correspondence relating to membership (new members, changes in membership and subscriptions). Also includes lists of members who had paid subscriptions, those who had not paid and those who had had subscriptions waived, July 2001, and a list of members, Jan 2002.

Honorary Membership Secretary's correspondence
Date: 2003-2005
Shelfmark: MS. BBS 9/2
Language(s) of Material: English
Extent: 1 folder

Scope and Content

Comprises correspondence relating to membership (new members, changes in membership and subscriptions).

D   Publications 1980-2005

BBS News
Date: Feb 1985-Nov 1993, Nov 1996-Aug 2005
Shelfmark: MS. BBS 10/1
Language(s) of Material: English

Scope and Content

Newsletter published irregularly, between one and three times a year, containing information about forthcoming scientific meetings, committee members, accounts and changes to the Society's rules.

BBS News
Date: Feb 1994-Mar 1995
Shelfmark: MS. BBS 10/2
Language(s) of Material: English
Extent: 1 folder

Scope and Content

The newsletter was briefly produced in an A4 size, before returning to production as an A5 size pamphlet.

Miscellaneous publications
Date: 1980-1987
Shelfmark: MS. BBS 10/3
Language(s) of Material: English
Extent: 1 folder

Scope and Content

Comprises:

Advertisements and leaflets for conferences
Date: 1987-2005
Shelfmark: MS. BBS 10/4
Language(s) of Material: English
Extent: 1 folder


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