Interview - Institution Level

Name:

Unit (e.g. library, department, faculty, museum, etc.):

Contact address:

Contact Telephone Number:

Contact FAX Number:

Contact E-Mail Address:

URL:

1) Does the institution currently have any existing policies for managing digital materials?

• If YES does it provide guidelines for:
• i) digitizing materials in all forms
• ii) storage
• iii) refreshing
• iv) migration

How successful is this policy? Good ( ) Moderate ( ) Poor ( )

2) Which of the following formats are present in the digital holdings for which your institution assumes preservation responsibility?

• i) ASCII
• ii) Text Files with Mark-Up (HTML, SGML, XML)
• iii) EPS (Encapsulated Postscript)
• iv) TIFF
• v) GIF
• vi) JPEG
• vii) PICT
• viii) PDF
• ix) MPEG
• x) QuickTime
• xi) AIFF
• xii) WAV
• xiii) RealAudio
• xiv) RealVideo
• xv) WMF (Windows Metafile)
• xvi) Image Pac
• xvii) Word-Processing formats
• xviii) Databases formats
• xix) Spreadsheet formats
• xx) GIS
• xxi) Vector Graphics
• xxii) Other:

3) Where is it stored?

4) On what medium is it stored:

• i) Store as received
• ii) Transfer to other medium
• iii) Hard drive
• iv) Magnetic tape (open reel)
• v) Magnetic tape (cassette or cartridge)
• vi) CD-ROM
• viii) DVD
• ix) Optical Disk (rewritable)
• x) WORM Optical Disk
• xi) 3rd Party Storage
• xii) Other, e.g. HFS robotic tape store

5) How is this financed?

6) What are the staffing resources currently deployed for digital storage?

7) Is your unit considered solely responsible for the preservation of the material it currently stores?

8) In what year was the oldest digital material in your holdings written to its current storage medium?

9) Does the current storage condition differ from the original medium and format in which they were deposited?

10) Do you have an active policy to refresh digital materials?

11) Do you have an active policy to migrate digital materials?

12) For what percentage of your digital holdings do back-up copies exist?

13) If the material in your digital collection is not adequately preserved for future use, will irreplaceable information be lost?

14) Approximately what is the current size of your digital holdings (in terms of MB and GB) for preservation purposes?

15) Do you anticipate developing new policies for digital materials within 3 years?

16) Over the next 3 years do you expect an increase in the quantity of your digital holdings due to digitization projects?

17) On a ranking of 1 to 5 (1 being a small threat, 5 being extreme threat) what are your views on the following as threats to your digital holdings:

• i) Physical condition
• ii) Technological Obsolescence
• iii) Insufficient policies or plan for preservation
• iv) Insufficient resources for preservation
• v) Failure of automated storage system
• vi) Other:

18) What methods will your institution employ for increasing staff expertise in digital preservation?

• i) Local training provided in-house
• ii) Training provided by professional bodies
• iii) Training provided by commercial firms
• iv) Independent study
• v) Recruit staff with required expertise
• vi) Hire consultants
• vii) Other:

19) Does your institution currently have a central digitization service or services?

20) Would your institution benefit from a central digitization service that managed digital projects from their inception to their completion, including original assessments and responsibility for ultimate preservation?

If YES, where do you think this should be located in terms of infrastructure?