Decision Matrix/Workflows

The following files set out a series of decision matrices and workflows. All files are created in Adobe Acrobat format and require the Acrobat Reader 3.x or higher. Many of these matrices are building on the work performed by previous centres: notably the Higher Education Digitization Service, Harvard University, and the RLG. My thanks go to all of these (and others) for their help. N.B. All of the following are in draft format and merely represent findings so far. These should not be viewed as definitive and will be updated as the study progresses.

1. Decision Matrix

This matrix is meant to supplement the previous discussion on assessing a collection with a view to digitizing it (or items within it). The matrix establishes a comprehensive workflow, and outlines the issues one should consider under the rankings of 'need' (access, infrastructure, preservation) and 'feasibility'. When drawing up the matrix considerable thought was given to whether an automatic ranking system should be included. However it was felt that such a system would be unworkable in reality, and at worst could give false results.

Decision Matrix {short description of image}

2. Digitization Assessment

This matrix looks at the types of issues one should consider when attempting to establish the method by which a source document should be digitized. It does not go to such specifics as resolution, hardware, etc., but looks instead at the more general (and permanent) issues such as the use of surrogates, in-house v out-sourcing, etc. The Digitization Assessment sheet is designed to slot into the following workflows.

Digitization Assessment {short description of image}

3. (Reactive) On-Demand Service

One of the high priority deliverables of the Scoping Study is an outline of a possible On-Demand Digitization Service for the University of Oxford. This workflow seeks to present how such a service might work in a purely reactive manner, i.e. responding to reader/user requests. In this sense it is analogous to a standard reprographics unit (N.B. it does not replicate a photocopying unit). It should be noted that in the steps throughout the workflow several sub-units are identified (ADMIN, DIGITIZATION, etc.); though these may simply reflect the decision type rather than particular members of staff. It should also be noted that although this workflow may seem extraordinarily lengthy, several steps in reality would only take a few minutes to perform.

(Reactive) On-Demand Digitization Service {short description of image}

4. (Proactive) Digitization Service

Running parallel with a purely reactive service, it is clear that Universities like Oxford will require a unit that can take on project level commitments, and make in-roads into digitizing a prioritized lists of collections suitable for scanning. This workflow builds on the one presented in 3, by moving the sphere of activity of the digitization centre beyond that of simply responding to individual reader/user requests. Here it involves working on project-size collections.

(Proactive) Digitization Service {short description of image}

If you have any comments on the above, please contact Stuart Lee.

Page mounted March, 1999. HTML by S. D. Lee. © University of Oxford.