Name:
Unit (e.g. library, department, faculty, museum, etc.):
Contact address:
Contact Telephone Number:
Contact FAX Number:
Contact E-Mail Address:
URL:
1) Does your unit hold any digital materials in its holdings for which it assumes responsibility for their preservation?
YES_____ NO_____
2) Does your unit accept or acquire (through donation, legal deposit, or purchase) electronic records for which it assumes preservation responsibility?
YES_____ NO_____
3) Is your unit currently involved in, or has already completed, a digitization project? (Digitization project means the conversion of items from analogue into digital format)
YES_____ NO_____
The following questions refer to archives and collections which might be considered for digitization
4) What is the given name of the archive?
5) What is the subject and significance of the archive?
6) What cohesive sub-groups does the archive comprise? (e.g. journals, books, letters, photographs, posters, postcards, audio cassettes, records, film, video, etc.)
7) What is the overall condition of the material contained?
8) Are there any existing non-digital surrogates of the material (e.g. slides, photographs)?
9) Do you carry out a condition survey of the record material on a regular basis?
10) What are the formats (medium, size, b/w colour), mountings, and significant detail? What is the nature of the material – number of colours, hand-written/printed, etc.?
11) What documentation and catalogues are available relevant to the archive? Are items uniquely identified and can this be used as the base for filenaming?
12) What is the copyright situation? Are you able to confirm the ownership of the rights to copy this material?
13) Are any of the materials yet digitized?
14) Could the physical format of the material tolerate chosen processes without risk to its physical form?
15) Would there need to be an intermediary process prior to digital capture to safeguard the item (e.g. as a result of binding, light-sensitive material, conservation treatment)?
16) Would there need to be special cradles or lighting?
17) Can the material be removed to an external location for digitizing? In particular, can it be moved solely within the University/Institution, or is it permissible to move the material to an external site?
18) Will the physical format allow clear sight of all information with the chosen digitization process (if known)?
19) Do you have any digitization equipment in-house?
20) Do you consider there is a perceived risk with digitizing processes?
21) What resources are available internally to assist in the packaging, preparatory work, and handling of the collection?
22) How might this archive relate to other projects or related collections either within the institution or externally?
23) How is the archive funded?
24) Do you know of any external funding which be sought for to digitize the collection?
25) What institutional support could be offered for long-term maintenance of the archive?
26) What current needs would the resulting digital archive satisfy (e.g. preservation access)?
27) How would you envisage the reader using the archive?
28) Further Comments